Seiman Sears Recruitment Ltd (Seiman Sears) puts great importance to the personal privacy of individuals whether that be of our clients; candidates or visitors and we are committed to protecting and respecting your privacy.
When you register with us through our website, on-line job boards, other digital methods or sign up to our services in any other way, and/or when you are in contact with one of our employees, the personal data that you provide to us will be treated in accordance with GDPR legislation and held securely. We want to help everyone who uses Seiman Sears services to get the most from it. This policy sets out the basis for which any personal data we collect from you or that you provide us, will be processed by us.
Who controls your data?
The Data Controller is Seiman Sears Recruitment Ltd, registered in England (Company No. 07810179) and (VAT No. 127 5282 14).
Who is Seiman Sears and what do we do?
Seiman Sears is a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003, our core business. We collect the personal data of the following types of people to allow us to undertake our business;
- Prospective and placed candidates for permanent and temporary roles
- Prospective and live client contacts;
- Supplier contacts to support our services;
- Employees, independant consultants, temporary workers
What data we collect?
This is the information you give us when you apply for a position through our website or by getting in contact with us via telephone, emails, and professional profiles available on the public domain or other methods. This would also include when you register your details by uploading your CV to our website in order to enter our database, subscribe to our services and or report a problem to us. This also includes information that we gather at interviews and other meetings with you, whether that being conducted face to face, over the telephone or using video/ other audio visual technology.
As a candidate the information you provide us with or we collect from you could be:
- Your Curriculum Vitae;
- First name and surname and residential address;
- Email address (personal and corporate) / telephone number/ mobile number;
- Remuneration details;- Your Curriculum Vitae;
- Employment history;
- Educational/ Further Educational details/ certificates;
- References/ testimonials from current/ previous employers, your current or ex colleagues and industry associates;
- Compliance documentation;
- Additional information identifying your past and current achievements and achievement history;
- In some cases your medical history, family details, but would have your consent prior to processing these details;
- Photographic identification such as passport or driving license as well as your right to work in the UK;
- Links to professional profiles available on the public domain such as LinkedIn, Twitter, Facebook (business) or corporate website.
As a client the information you provide us with or we collect from you could be:
- Your first name and surname;
- Corporate address and location;
- Email address (corporate and or personal);
- Telephone number;
- Mobile number;
- Links to professional profiles available on the public domain such as LinkedIn, Twitter, Facebook (business) or corporate website.
Information we obtain from other sources
This is information we obtain about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card or personal recommendations and others. In this case we will inform you of the fact that we hold personal data about you, the source the personal data originates from and whether it came from sources available on the public domain and for what purpose we intend to retain and process your personal data, when the first communication takes place.
We work with third parties such as business partners, sub-contractors in technical, professional, financial and other services, analytics providers, search information providers, credit reference agencies, professional advisors and others. We may receive information about you from them for the purposes of our recruitment services and ancillary support services.
Information we may provide other sources
Clients/ Potential Employers/ Partner Agencies and Candidates:
We may disclose your personal data to our clients, potential employers, and our partner agencies where reasonably necessary in relation to potential job vacancies, and in the process of representing you to employers who may have an appropriate vacancy for you and administering any job placement. We may also disclose your personal data to candidates for the purpose of setting up interviews and engagements.
Professional Advisers and Our Insurers:
We may disclose your personal data to our insurers and/or professional advisers where reasonably necessary for the purposes of obtaining and maintaining insurance coverage, managing risks, obtaining professional advice and managing legal disputes.
To Comply with Legal Obligations:
In addition to the specific disclosures of personal data detailed above, we may also disclose your personal data where such disclosure is necessary for compliance with a legal obligation we have to comply with, or in order to protect your vital interests or the vital interests of another individual or anywhere we are required to do so by law.
Where we share your personal data with any third party, we will ensure this processing is protected and suitable data processing agreements are in place with the third party.
The Purpose and Legal Basis for Processing
We use personal information held about you in order to:
- Serve our obligations to you with reference to any contracts we intend to enter into or have entered into between you and ourselves and to provide you with the information, products and services that you request from us or we think will be of interest to you because it is relevant to your career or to your organisation.
- Provide you with information about other services we offer that are similar to those that you have already purchased, been provided with or enquired about.
- Serve our core service offerings which is to make an introduction between our candidates to our clients for the purpose of permanent or temporary engagement.
- Expand our services to support individuals throughout their career and businesses’ resourcing needs and hiring strategies.
We may also rely on:
- Contractual obligations – for instance if we have negotiated or have entered into a placement agreement with you or your organisation or any other contract to provide any other services to you or receive services from you or your organisation.
- Legal obligations – if we are legally required to hold information on you to fulfil our legal obligations, this for instance may be for the purpose of placing permanent or temporary positions.
- In some circumstances we will rely on consent for particular uses of your data where you will be asked for your express consent.
The lawful grounds on which we process your data?
The lawful grounds for which we process your data are based on legitimate interest and consent.
As a ‘Data Controller’ Seiman Sears collect & retain your personal data on the lawful basis of ‘legitimate interest’. Seiman Sears legitimate interest in collecting and retaining your personal data is based on providing you with recruitment services.
As a recruitment agency and recruitment business we have to introduce candidates to clients for permanent and independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.
To enable us to support our candidate’s career aspirations and employment needs as well as our clients staffing resourcing needs we require a database of candidate and client personal data containing historical information as well as current resourcing requirements.
To maintain, develop and expand our business it is essential for us to record personal data of prospective candidates and clients.
Should we want or need to rely on consent to lawfully process your data, Seiman Sears will request your consent orally, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.
Data security and storage:
We intend to keep your data secure at all times and have strict internal security procedures in place in order to avoid any unauthorised access.
Nonetheless, please note the transmission of data using the internet is not always secure and so we cannot guaranteed the transmission of your data to our website. At the point at which we have received your information, we will use our internal data security measures in order to prevent any unauthorised access.
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We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to your needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
In the event that we send you any marketing, for example information about jobs that match your requirements or for products, services and advice that we feel will be of benefit to you, Seiman Sears will ask for your consent via an opt-in. You have the option to opt-out at any time by using the ‘unsubscribe’ button at the end of each marketing email.
Access to your information both in and out of the EEA:
In order to provide you with a best in class service for the purpose of meeting your employment and recruitment needs, your personal information will be accessible to all employees of Seiman Sears within the UK.
On occasion, Seiman Sears will request your consent to send your personal information (specifically your CV) to international clients located outside of the EEA. Where we share your personal data with clients located outside of the EEA, we will ensure this processing is protected and suitable data processing agreements are in place with the client.
Automated Decisions and Profiling:
A person will always be involved in the decision making process, we do not conduct automated decision making. Our systems are used to search personal data that is suitable in line with a requirement or set of requirements set by a person.
Retention of your data:
In light of our legal responsibility we aim to keep your data accurate and retain your personal data only as long as we are required to do so under our legitimate business interest or as long as you are happy for us to do so, and will not keep it longer than is necessary.
We may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
Our efforts to ensure the data we hold about you is accurate will be undertaken by being in touch with you so you can update us on the accuracy of the data we hold, process checks will be conducted to validate the accuracy of your data prior to making an introduction.
Keeping you in control:
You may instruct us to provide you with any personal information we hold about you under the GDPR. These rights being;
- the right to rectification - enables you to have any incomplete or inaccurate information we hold about you corrected;
- the right to erasure - enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it;
- the right to restrict processing - of your personal information enabling you to ask us to suspend the processing of personal information about you, this for example may be due to you wanting us to establish the accuracy or the reason for processing it;
- the right to object to processing - the right to ask us to stop processing your data, for example and including to stop processing for direct marketing, for instance if you no longer want to be contacted for potential job opportunities;
- the right to data portability - the right to request and reuse your personal data for your own purposes across diverse services
- the right to withdraw consent - you are entitled to withdraw that consent at any time to the extent that the legal basis we are relying on for processing your personal data is consent. Withdrawal will not affect the lawfulness of the consent of processing before the withdrawal was requested
- the right to access - gives you the right to access information held about you. You may request a copy of your personal data. The first copy will be provided free of charge, but we may charge a reasonable fee for:
* Additional copies
* Baseless or excessive copies or duplicate requests to cover the administrative costs occurred within the process of responding to your request.
- the right to lodge a complaint - if you have a concern with the way in which your data is being processed, you should email firstname.lastname@example.org with the word “Privacy” In the subject header in the first instance and we will respond to you within the timeframe stipulated by the GDPR. We will normally contact you via email, telephone or social media. If you are unhappy with the way we have handled your complaint, or still concerned with the way your data is being processed, you can lodge a complaint with a supervisory authority which for the UK is the ICO.
Last updated 24/5/2018.